SCR check types

SCR check types

A check type defines a category of safeguarding check. The seeded set covers everything KCSIE requires; trusts can extend with custom check types where their own policy requires more.

Configuring a check type

Per check type:

• Name — e.g. “DBS Enhanced (with barred list)”
• Code — short machine identifier (auto-generated if left blank)
• Category — one of: DBS, Identity, Qualifications, Other
• Description — what’s required, what evidence is acceptable
• Renew every (months) — how often it needs renewing; leave blank for once-only (at hire)
• Statutory — flag indicating this is KCSIE-required
• Active — disable a check type rather than deleting; preserves audit trail

Requirements (who needs this check)

Which check types are required for which person type is configured separately, on the Requirements screen (/agent/scr/requirements). There you can toggle on or off each check type for each person type: staff, governor, contractor, and volunteer. The matrix view uses this configuration to determine which cells are “required but missing” versus “not applicable”.

Renewal frequency

• Blank (no value) — once-only, at hire (e.g. Right to work, References, Identity)
• 12 months — annual (e.g. Professional registration)
• 36 months — every 3 years (e.g. DBS Enhanced, as seeded — trusts may override)

The renewal period drives expiry calculations and the auto-flagging digest. Don’t lengthen periods to avoid red flags — talk to your DSL if you think a period is too aggressive.

Custom check types

Common additions a trust might make:

• “Driving licence — valid + 5+ years” — for staff who drive minibuses
• “First Aid Certificate” — for designated first aiders
• “Mental health first aid” — for designated mental-health-first-aid leads
• “Manual handling training” — for site staff
• “Fire warden training” — for designated fire wardens

Deleting

Statutory check types can’t be deleted. Custom ones can be deleted only if no SCR record references them. Otherwise, deactivate.